Updates to Academic Renewal Policy

Please review this important reminder of the updates to the policy on Academic Renewal:

From: Advisement Forum
Sent: Friday, January 09, 2015 11:30 AM
Subject: Updates to Academic Renewal Policy

Advisement Forum,
Policy 522 was recently updated.  Changes were made to the Academic Renewal Policy and went into effect January 1, 2015.  The attached information will soon be updated in the University Catalog.  Please be familiar with the changes as you share this with your students.


LuAnn Smith


Utah Valley University


Academic Renewal Updated Begin 1-1-15

Policy Update – New Retake Policy for Accuplacer

Effective today, February 6, 2013, the retake procedure for Accuplacer is as follows:

Three retakes are permitted per six week window, with at least one day between each attempt.

The cost remains $10 per first attempt and $10 per section for retakes.  Non-students are charged $50 for the battery.

This retake procedure replaces the allowed one retake every two weeks, which was problematic when students were nearing deadlines, therefore petitioning departments to request exceptions.

Colleen Sorensen

Testing Services

Policy Update – Readmissions Changes

As part of the Deferred Admissions and Leave of Absence process Enrollment Services has changed the number of semesters a student remains eligible to register following their last attendance. Previously the readmission rule was, 3 semesters (1 year) of non-attendance would require the student to readmit to become an eligible student.

Effective immediately we have moved to 7 semesters (just over 2 years) of non-attendance before a student is required to readmit. This means if a student has ATTENDED any semester Fall 2010 or later they are not required to reapply to return and register for classes (provided they have no active holds).

A few exceptions/notes to this are;

  • If a student graduated and has an “Inactive Graduation” status they will not be eligible, but these students can email admissions@uvu.edu to be made eligible.
  • If the student was a High School Concurrent Enrollment student during their last semester attended and they have not attended as a “regular” undergraduate student they will not be eligible. No Exceptions will be made to activate these students.
  • If the student was admitted/readmitted but did not attend that semester they will not be eligible. The only exception to this is if they were admitted for Fall 2012, otherwise No Exceptions will be made to activate these students.

If you have any questions please direct them to Admissions@uvu.edu, we will try to respond as quickly as possible.


Ryan Burton

Director of Admissions

Utah Valley University


FYI – Salt Lake Community College Transfer Day

Hi All,

This year Utah Valley University has been assigned September 26th for their Fall Transfer Day on Salt Lake Community College’s Redwood Campus. The event will go from 10:00-2:00.

This event is highly advertised by the advising center at SLCC by having banners, flyers, and posters put up across campus as well as advertised on their website and postcards mailed out to students.

Salt Lake Community College is our number one feeder school in the state. I would greatly appreciate any and all advisors who would be interested in coming to speak with potential transfer students on this day. You will be provided with transportation and lunch.

Please respond to me directly, brianna.larson@uvu.edu , with any questions or to sign up.

Thank you very much!


Brianna J. Larson

Transfer Coordinator

Prospective Student Services

Policy Update – Adding Classes After the Add Deadline

We need students to be responsible for their own registration so they are able to take care of holds, additional tuition, or other issues that may come up during the registration process. If the department feels like they would like to waive the $10 Add Fee, they may do this by noting it on the Add Card with the initials of the person waiving the fee.

Once the Last Day to Add has past, here are some guidelines to follow:

1. Students who want to add a class will need to submit at Petition for Exception to Academic Policy to the Registrar’s Office with a signed/approved/dated Add Card. (They will need to pay the $10 add fee at One Stop.) They will need to state on the petition why they are requesting to add after the deadline. (Since the instructor and department have already approved this exception by signing, dating, and approving the Add Card, the Registrar’s Office will add the class, so we are hoping instructors and departments will watch these closely.)

2. Students who want to only change sections of a class will need to bring a signed/approved/dated Add Card to One Stop. The student may want to mention to the One Stop Advisor that they are only making a section change.

3. Students wanting to add Internship classes will need to bring a signed/approved/dated Add Card to One Stop. We realize these classes are usually based on the student receiving employment and allow them to register after the add deadline, up until two weeks before the end of the semester.

Thank you,
UVU Registrar’s Office

Policy Update – New Financial Aid Rules Effective July 1, 2011

There are some new financial aid rules effective July 1, 2011. These rules will affect fall semester students. The new rules are complicated so please refer students to the Financial Aid office for individual assistance with specific questions about these new rules.

Repeating courses
A student may no longer receive financial aid for a course s/he repeats more than once with a passing grade. A passing grade is any grade A+ to D-. NOTE: These grades are the federal definition of passing—they are not a UVU department definition. Example: A student had previously taken Biology 1010 and received a grade of B+. The student took the course over the next semester hoping to receive a grade better than B+. However, the student received a grade of B. In this example, the student will not be paid financial aid for the Biology 1010 course if s/he enrolls in that course a third time. Financial aid paid the original course and the repeat course but that is all that is allowed now. However, the student may repeat courses that were failed or that s/he withdrew from, so long as the student did not have a passing grade at any prior time in the course AND so long as the student is meeting satisfactory academic progress (SAP) for financial aid. Obviously, students with failing grades tend to have a low GPA. Please note–this new rule is complicated when applied to a variety of scenarios.

As usual, the Financial Aid office will adjust (add or take away) students’ financial aid awards based on their enrollment at the conclusion of the 100% refund period (September 19th for full semester courses). Given this new “repeat” rule, it will be especially important students understand the consequences of repeating courses for financial aid purposes. Students have been required to sign off that they have read and understand this new rule in the financial aid application process. Thanks for any assistance you may provide to them as well.

Satisfactory Academic Progress
Beginning July 1, 2011, all institutions must change the terms used for financial aid SAP with students. The new terms and new measurement standards for SAP will first apply at the end of Fall Semester 2011 (Summer Semester 2011 belongs to the 10-11 academic year). More information will be provided in November-December. However, it will become very important that students complete an academic plan (in Wolverine Track) to demonstrate SAP for financial aid at UVU. Again, thanks for any assistance and encouragement you may provide to students in completing their academic plans in Wolverine Track.

Policy Update – IMPORTANT INFO on TECH 1010

Regarding General Education requirements:

TECH 1010 has been reclassified as a GE THIRD Science ONLY effective immediately.  This means students must have another Physical Science course, and TECH 1010 will count in the third science area only.

Wolverine Track is being changed to reflect this.

If you have any questions or student concerns, please contact Margaret Bellon at  x8348.


The Transfer Credit office has been given the go ahead from the Administration to award at least elective credit to all course work that is 1000 Level or higher with at least a minimum C- grade, from all regionally accredited  institutions of higher education.  In the past, select courses were not transferred from some institutions.  This mainly affected those transfer students from the BYU institutions.

For all students who are currently enrolled or are eligible to enroll,  we have already re-evaluated their transcripts and awarded the proper credit.  Students who are currently not enrolled and will have to reapply to the institution, will need to request a new evaluation of their course work if they feel they have courses that have not been granted credit.  This will not be necessary, if they send a new transcript to UVU.

The Transfer Articulation Tables are in the process of being updated and are expected to be finalized within the next couple weeks.

If you have any questions, please contact Mindy Swenson 8216 or SWENSOMI@uvu.edu

Policy Update – Financial Hold Placement in Banner

Per request from SCORE, the following information outlines the various financial holds that are placed on a student account for non-payment and how/when they are placed.

The auto-hold process runs twice daily (6:00 am/pm) and automatically places/releases financial holds on student accounts.  During the current semester, the auto-hold process begins placing holds 1-2 days prior to registration for the upcoming semester.  (Since Fall registration opens so early, some students do get registered prior to the Summer hold placement.)  On the last day of each semester, active current semester holds are released and replaced with a previous semester hold.

The following financial holds are used during the current term (Student account balance is visible in Banner):
OC – Placed if the student is not enrolled in a payment plan and owes a current semester balance greater than $60. (Restricts registration, receipt of transcripts, receipt of graduation diploma.)
TU – Placed if the student is not enrolled in a payment plan and owes a current semester balance of $60 or less. (Does not restrict registration.)
OP – Placed on students who have enrolled in a tuition payment plan but are delinquent in their payments.  The hold will be placed if the student owes a current semester balance greater than 30%. (Restricts registration, receipt of transcripts, receipt of graduation diploma.)

The following financial holds are used for previous term balances (Account balance is visible in Banner but accrued interest is not visible.  Must contact cashier (x8298) or collections (x8611):
OT – Placed if the student owes any previous term balance of greater than $60. (Restricts registration, receipt of transcripts, receipt of graduation diploma.)
NM – Placed if the student owes any previous term balance of $60 or less. (Does not restrict registration.)

Student account balances are visible in Banner for one year and then written off the Banner system:
At this point, the auto-hold process releases all of the above holds and a WO hold is placed.
WO – Placed if the student owes a previous term balance (any amount) that has been written off the Banner system.  Must contact cashier (x8298) or collections (x8611).